Job Opportunity: Executive Director

JOB TITLE:                          Executive Director

REPORTS TO:                     Board President

JOB SUMMARY: The Executive Director is responsible for managing the human and financial resources of the orchestra in order to achieve the orchestra's mission. To that end, the Executive Director is responsible and accountable for all aspects of the organization, and implementing the policies set by the Board of Directors. The Executive Director will serve as the chief operating officer of the CSO and reports to the Board of Directors through the Board President.

REQUIRED SKILLS/EXPERIENCE/TRAINING:

·         Bachelor’s degree

·         Proven track record of success in a leadership position overseeing operations of an organization or program with exposure to foundations, while maintaining solid relationships with staff, board, donors and community.

·         Successful resource development, fundraising and philanthropy experience.

·         A minimum of three years of senior level nonprofit organization experience is preferred.

·         Proficiency in the following:

o    QuickBooks

o    Word/Excel

o    InDesign

o    Donor Management Software

o    Website Management Software

o    Email Management Software (Constant Contact)

JOB DUTIES AND RESPONSIBILITIES:

Planning

·         Assist and participate in the development and implementation of a master plan for the CSO that supports the artistic, financial, and public relations objectives of the organization.

·         Develop and implement current and long-range administrative and personnel planning to ensure that the organization is effectively structured and staffed competently.

 

Board of Directors

·         Advise the Board on matters within the Executive Director's scope of responsibilities to promote the efficient operation of the CSO and the delivery to the public of the services the Association was chartered to provide.

·         Ensure that meeting minutes are recorded and filed.

·         Serve as ex officio member of all Board committees.

·         Attend all meetings of the Governing Board and Administrative Council; prepare and present reports for each Board and Committee meeting and for other committee meetings as required.

 

Volunteers

·         Assist Administrative Council as necessary to help ensure the success of their activities.

 

Fund Raising and Development/External Relations

·         Ensure effective communication with the Association's constituencies: volunteer groups, other arts organizations, public agencies, government agencies, and the general public to achieve the public service objectives of the CSO.

·         Assist Board and President in fund-raising activities, including annual fund drive, corporate sponsorships, special events, endowment campaigns, planned giving program, and

·         identification and cultivation of donors.

·         Prepare and submit grant applications and reports to foundations, corporations, and government agencies.

·         Ensure that all contributions and other support are acknowledged as may be required by law and as is otherwise appropriate; maintain accurate and complete records of financial contributions and other substantial support.

 

Artistic Administration

·         Consult with the Music Director in the selection of guest artists, guest conductors, performing groups, and programs to support the CSO's artistic objectives.

·         Negotiate contracts for all guest artists within budget parameters set by the Board. Arrange for their transportation, lodging, and entertainment.

 

Concert Production

·         Develop an annual master plan for CSO operations, including rehearsal schedules, local and run-out concerts, program themes and ideas, special events, broadcasts, and audience development. Direct implementation of the master plan.

·         In consultation with the Music Director, seek and obtain new opportunities for performances by the CSO and its ensembles.

·         Negotiate and execute concert hall leases and rent other concert space as required.

·         Secure required equipment, instruments, licenses, and permits.

·         Arrange for transportation and accommodations for musicians and equipment for local and run-out performances and broadcasts.

·         Ensure that rehearsals and concerts are properly staffed.

·         Attend rehearsals and concerts.

 

Marketing and Promotion

·         Develop and implement a marketing plan for subscription campaigns and for individual performances, using appropriate advertising and publicity to achieve maximum season and single ticket sales; oversee ticket sales operations.

·         Maintain relationship with media contacts; generate feature stories in print and broadcast media about the CSO.

 

Finance

·         Ensure that accurate books of accounts are maintained; maintain bank accounts as directed by the Board.

·         Prepare and submit for approval annual operating budgets. Monitor and authorize expenditures in accordance with approved budget; prepare updated projections based on actual income and expense activity.

·         Prepare monthly financial statements, including cash flow projections, for Board review and approval. Review and approve accounts payable and receivable.

·         Ensure that grants are spent in accordance with grant guidelines and that all reporting requirements are met.

 

 

Administrative

·         Maintain the business office of the organization.

·         Purchase equipment, supplies, etc., according to budget and approved procedures.

·         Handle correspondence, including patron suggestions and complaints.

·         Maintain documents according to legal requirements and/or Board policies and procedures.

·         Maintain adequate insurance to protect the CSO's assets/property.

·         Ensure that all employer responsibilities are met and that the organization is in compliance with all local, state, and federal laws.

·         Prepare and revise job descriptions, employee handbook, and employment policies.

·         Maintain all payroll records for administrative and artistic staff.

 

Musicians

·         Serve as principal staff spokesperson/liaison to the CSO for policy issues and non-artistic matters.

If the musicians are represented under a collective bargaining agreement:

·         Serve as chief liaison to local office of the American Federation of Musicians (AFM).

·         Successfully negotiate the master agreement with the CSO and the AFM.

·         Ensure proper implementation of the master agreement.

 

General

·         Keep abreast of activities and developments in the CSO field; advise the Board of matters that may be helpful to promote the CSO's objectives.

 

To apply, send a letter of interest, resume, and contact information for three professional references to: cso@oneonta.edu